Coordinating a company move can be nerve-wracking and overwhelming. In any given company, the individual in charge of a move is likely to find himself faced with quite the major decision when it comes to finding the right moving company to tackle the process.

Bobby Hughes is the marketing coordinator at Hughes Relocation Services, Inc., a full service moving and storage business that has been proudly serving the Philadelphia area since 1973, and according to him, its important to approach a corporate move with the proper planning and strategy. Here, he offers the following tips on how to orchestrate a smooth corporate move:

Get Assistance from Your Employees
If youre in charge of your companys move, then its good idea to look to your employees for their assistance and support throughout the process. You can let them know about the moving plans in question as soon as possible. In addition, if you expect your employees to help with the packing process or work overtime to make up for an unavoidable lapse in productivity while the move is in progress, then make them aware of such facts sooner rather than later. The more time your employees have to adjust to the notion of a new office, the more cooperative they are likely to be.

Have Your Staff Pitch In
While you might have no choice but to oversee the process of moving and unloading company files and equipment, theres no reason why your employees cant help along the way. You should provide your employees with boxes so that they can pack up their desk contents and personal belongings.

Use Color-Coded Labels
The easier you make it on your movers to know where to put things, the quicker the unpacking process will be. Therefore, its a good idea to give color-coded labels to each of your departments. This way, your movers will know that anything green goes into the accounting area, anything red belongs to the marketing department, and so forth.

Schedule Your Corporate Move Properly
By being smart about the timing of your corporate move, you can help your business avoid any unnecessary losses. Ideally, you should schedule your move during your companys off-peak months. Along these lines, its generally a bad idea to schedule it at a time that is known to be your industrys busy season. If you own a travel agency, then avoid moving at a time when most people are planning their winter and spring breaks; and if you work for an accounting firm, then dont schedule a move during tax season.

Inform Your Clients in Advance
If you are a business owner or person in charge of operations, then the last thing youll want is for a company move to interfere heavily with general client relations. Therefore, its a good idea to inform clients and outside associates in advance of any potential downtime that your company might encounter over the course of your business move. Remember, even if your actual move takes place at night or over a weekend, it is still going to take some time for your employees to sort through their belongings and get their computers up and running. To keep your companys reputation intact, alert clients to the fact that youll be moving and send a reminder a day or two before the actual moving date.

Managing a corporate move can sometimes be more difficult than you expect, and it takes a fair amount of effort and coordination to pull one off without a hitch. By following these expert suggestions, you can do your part to make your upcoming corporate move an overall success.